What am I allowed to accept for a Right to Rent check?
Every adult (18+) moving into an English property must be checked before they move in — by share code, original documents, or a certified ID provider — and that includes other adults living there who aren't a named tenant. If someone has a pending Home Office application or appeal, use the Landlord Checking Service instead. Right to Rent doesn't apply outside England.
On this page
Choose one way to check
Open a tenancy's Right to Rent section and expand "What you need to check, and what you can accept" for the summary. There are three ways to check an adult occupier:
- Online (share code) — for anyone with an eVisa or settled/pre-settled status. Ask for their share code and date of birth, check it on GOV.UK ("View a tenant's right to rent"), and save the result.
- Original documents — for example a British or Irish passport (an expired one is fine). Check the original with the person present, make a clear copy, and write the date on it.
- Certified ID provider — for valid British or Irish passports only. Record it on the ID provider tab of the Right to Rent check and upload their report there.
Pending Home Office applications or appeals
If someone can't show documents because an application or appeal is still pending, use the Home Office Landlord Checking Service instead (LetTrack labels the outcome "Has the right to rent" or "Waiting for Home Office").
Properties outside England
Right to Rent only applies to properties in England. LetTrack works out the nation from the property's postcode automatically — outside England, no check is required and the Right to Rent requirement doesn't appear on that property at all.
Other adults living there, not just the named tenant(s)
Anyone aged 18+ living at the property needs a check, not only the person(s) named on the tenancy. From the tenancy's Right to Rent section, use Add someone else who lives here to add an occupier (their name, and date of birth if you have it), and run the same check against them, through the same three methods above. If their details need correcting before anyone has checked them, edit them directly — once a check exists against them, add a new occupier instead to correct it. When someone moves out, their record and past checks stay on file.
Time-limited permission
If a share-code check has time-limited permission, you must enter the date it ends — LetTrack refuses to save a time-limited check without it, so it always gets a follow-up reminder before the permission runs out.
In-person document copies
For an in-person check, LetTrack requires a copy of the document to be uploaded (under 3.8 MB) before the check can be saved.
Keeping records
Keep your copies for the whole tenancy and one year after it ends. This is guidance, not legal advice — GOV.UK holds the full rules and the lists of acceptable documents.